Case Study
Aspire Community Management’s Journey from Manual Chaos to Automated Excellence with HOAi
Working 24/7, HOAi saves Aspire Community Management 40 hours per week
HOAi is the best employee you ever had. It’s working for you 24 hours a day, seven days a week. But it will give you better, more in-depth answers than you ever had access to. It also modifies itself to sound like you. So, not only is HOAi your best employee, but it’s also an extension of yourself.
Kathy Bollo
Principal at Aspire Community Management
Case Study
Aspire Community Management’s Journey from Manual Chaos to Automated Excellence with HOAi
Working 24/7, HOAi saves Aspire Community Management 40 hours per week
HOAi is the best employee you ever had. It’s working for you 24 hours a day, seven days a week. But it will give you better, more in-depth answers than you ever had access to. It also modifies itself to sound like you. So, not only is HOAi your best employee, but it’s also an extension of yourself.
Kathy Bollo
Principal at Aspire Community Management
Case Study
Aspire Community Management’s Journey from Manual Chaos to Automated Excellence with HOAi
Working 24/7, HOAi saves Aspire Community Management 40 hours per week
HOAi is the best employee you ever had. It’s working for you 24 hours a day, seven days a week. But it will give you better, more in-depth answers than you ever had access to. It also modifies itself to sound like you. So, not only is HOAi your best employee, but it’s also an extension of yourself.
Kathy Bollo
Principal at Aspire Community Management
97%
less time spent on budgeting
87%
less time spent completing monthly financials
40
hours saved per week
246
hours saved on responding to emails in 6 months
97%
less time spent on budgeting
87%
less time spent completing monthly financials
40
hours saved per week
246
hours saved on responding to emails in 6 months
97%
less time spent on budgeting
87%
less time spent completing monthly financials
40
hours saved per week
246
hours saved on responding to emails in 6 months
The Challenge
Before Vantaca & HOAI, the Aspire team was bogged down by manual processes. The team spent over 100 hours monthly on financials alone, manually emailing and filing records for 5,000 homeowners. Additionally, insufficient record keeping meant that the organization lacked transparency with their boards on critical tasks like service request follow-ups.
Key challenges included
Manual communication processes: The Aspire team had to manually send emails to 4,500 homeowners, leading to significant inefficiencies in outreach and communication.
Time-consuming financial management: The team spent 105 hours per month on financial tasks and an additional 100 hours annually on year-end financials, diverting focus from strategic priorities.
Inefficient record keeping: Every email had to be converted to PDF files, printed, and filed to individual owner folders.
Limited transparency: Board members couldn’t see active progress on service requests.
Login issues: Supported at least 10 resident login request issues a day.
The Challenge
Before Vantaca & HOAI, the Aspire team was bogged down by manual processes. The team spent over 100 hours monthly on financials alone, manually emailing and filing records for 5,000 homeowners. Additionally, insufficient record keeping meant that the organization lacked transparency with their boards on critical tasks like service request follow-ups.
Key challenges included
Manual communication processes: The Aspire team had to manually send emails to 4,500 homeowners, leading to significant inefficiencies in outreach and communication.
Time-consuming financial management: The team spent 105 hours per month on financial tasks and an additional 100 hours annually on year-end financials, diverting focus from strategic priorities.
Inefficient record keeping: Every email had to be converted to PDF files, printed, and filed to individual owner folders.
Limited transparency: Board members couldn’t see active progress on service requests.
Login issues: Supported at least 10 resident login request issues a day.
The Challenge
Before Vantaca & HOAI, the Aspire team was bogged down by manual processes. The team spent over 100 hours monthly on financials alone, manually emailing and filing records for 5,000 homeowners. Additionally, insufficient record keeping meant that the organization lacked transparency with their boards on critical tasks like service request follow-ups.
Key challenges included
Manual communication processes: The Aspire team had to manually send emails to 4,500 homeowners, leading to significant inefficiencies in outreach and communication.
Time-consuming financial management: The team spent 105 hours per month on financial tasks and an additional 100 hours annually on year-end financials, diverting focus from strategic priorities.
Inefficient record keeping: Every email had to be converted to PDF files, printed, and filed to individual owner folders.
Limited transparency: Board members couldn’t see active progress on service requests.
Login issues: Supported at least 10 resident login request issues a day.
Case Study
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Case Study
Download the full case study
Complete this form and we'll send over this case study along with more information on how you can use HOAi in your business.
Get access to the case study by filling out the form.
Case Study
Download the full case study
Complete this form and we'll send over this case study along with more information on how you can use HOAi in your business.
Get access to the case study by filling out the form.
Enhanced Performance with HOAi
Transformed budgeting process
Annual budgeting went from taking 100 hours to just 30 minutes.
Login requests fully automated
Over 10 hours saved per month that used to be spent fulfilling login requests, reducing staff frustration.
Time spent on architectural reviews reduced by 97%
HOAi automatically verifies completeness, checks attachments, reviews against guidelines, and auto-pushes to the ARB committee. Review time dropped from 1 hour per morning to almost no time.
24/7 email response capability
HOAi works around the clock, with responses ready each morning. This resulted in 591 emails being handled and 246+ hours saved in 5 months.
Enhanced Performance with HOAi
Transformed budgeting process
Annual budgeting went from taking 100 hours to just 30 minutes.
Login requests fully automated
Over 10 hours saved per month that used to be spent fulfilling login requests, reducing staff frustration.
Time spent on architectural reviews reduced by 97%
HOAi automatically verifies completeness, checks attachments, reviews against guidelines, and auto-pushes to the ARB committee. Review time dropped from 1 hour per morning to almost no time.
24/7 email response capability
HOAi works around the clock, with responses ready each morning. This resulted in 591 emails being handled and 246+ hours saved in 5 months.
Enhanced Performance with HOAi
Transformed budgeting process
Annual budgeting went from taking 100 hours to just 30 minutes.
Login requests fully automated
Over 10 hours saved per month that used to be spent fulfilling login requests, reducing staff frustration.
Time spent on architectural reviews reduced by 97%
HOAi automatically verifies completeness, checks attachments, reviews against guidelines, and auto-pushes to the ARB committee. Review time dropped from 1 hour per morning to almost no time.
24/7 email response capability
HOAi works around the clock, with responses ready each morning. This resulted in 591 emails being handled and 246+ hours saved in 5 months.